A Quick Overview of the Latest Conference Room Technology Solutions and Trends
As with all technology, high-tech conference room technology is always evolving, making meetings and conferences easier and more productive as the tech becomes more state-of-the-art. Furthermore, the way meetings are operated is also changing as other trends filter into the business world, such as cloud computing and BYOD policies. So, let’s take a look at the newer trends and ideas in conference room technology.
Using ePaper, or electronic paper, is becoming more and more popular in the workplace. It’s a green and more cost-effective alternative to both using conventional paper and using tablets to look over various documents in a meeting. Of course, you may be thinking, why get an electronic paper display (EPD) when you and your employees may already have tablets? But the benefit of ePaper lies not simply in its ability to display documents, but the ability to do so without using excessive amounts of power and space. In fact, the only time EPDs use power is when they change images; as long as the image remains static, it consumes no power, so it can stay on. As a result, you can go through your presentation without worrying that your displays are sucking up the power on your employees’ tablets. Plus, you don’t have to print off a dozen copies of your presentation documents.
Making Meeting Spaces Smaller
The number of small-to-medium-sized meeting spaces (capable of accommodating up to 10 people) is growing, while we’re seeing a decrease in the number of larger conference rooms (meant for more than ten people). Because of this, the latest conference room technology is typically sleeker, more minimalistic, and more economic in terms of space in order to prevent these rooms from seeming cramped.
Bringing Technology into Design
With smaller meeting rooms, incorporating technology into the design of your conference room is critical to maximizing the use of your space. Furniture that has technology built right in, even if it is simply outlets or charging stations, is becoming more and more popular, and many can even incorporate multimedia functions into the design of the furniture itself, such as speakers, projectors, etc. Plus, combining technology and design cuts down on the hazards and eyesores that come with jumbled cables and cluttered tech.
The reality is that not everyone can always be a part of an in-person meeting (we’ll get to that in a minute), and communications may need to be accessible on a moment’s notice. Therefore, it is extremely helpful to have a conference room that is connected to a single app that manages all of your business communications, such as instant messaging, video, audio, etc. As a result, your conference room further fosters collaborative efforts and communication between employees both in and outside the meeting.
Accommodating BYOD Policies
BYOD policies are becoming more and more popular among businesses, and for good reason, as they offer numerous benefits. While some conference room designers prefer to have a dedicated computer for in-room displays, this is often a waste of space and money due to the fact that most presenters would prefer to use their laptop instead. Furthermore, more employees tend to use mobile devices to connect to web conferences in and out of the conference room. By making the conference room more conducive to this, the process can be streamlined and you can assure higher quality as much as possible with proper connections and wireless access.
Attending from Anywhere
As previously mentioned, not everyone can always attend every meeting. Whether there are work-from-home policies, company travel, or multiple locations coming into play, there may be times where you will need to hold meetings with people that cannot be at the physical meeting location. Having a meeting room equipped with state-of-the-art video conferencing technology and cloud computing access allows your meeting to continue unhindered, with full access to the documents you need to share and fewer awkward moments of talking over each other when you can’t see the others involved.
Using Booking Software
Booking software is a helpful option to make sure that, when you book your meetings, you don’t have to worry about double-booking, small groups booking large meeting rooms they don’t need, large groups booking small meeting rooms that won’t accommodate them, etc. Using one of the many meeting room booking software options out there is a great way to streamline your company’s meeting room system so your employees spend less time scheduling and more time collaborating.
Getting Your Conference Room Equipped with the Latest State-of-the-Art Technology Solutions
Before you jump on the latest conference room technology trends and upgrade your meeting space, talk to the professionals to make sure you are getting the technology and layout you need to make your meetings more productive. At Customer 1st Communications, we have years of experience planning and implementing meeting room technology solutions. We’ll get the job done within your timeframe and within your budget. For a free consultation, call 855-TECH-C1C (855-832-4212) or contact us online and we’ll be happy to help!