The Advantages of Video Conferencing for Business: How Video Conferencing Services Can Affect Your Bottom Line
The world is constantly changing, and technology has revolutionized the way we go about our daily lives. Businesses, too, have recognized the need to change and adapt to technology to stay ahead of the competition. Video chatting and conferencing is one such technology. Not only can we sit face-to-face with relatives from across the nation or even across the world, but we can also talk to multiple co-workers or business partners from multiple places all over the globe. Clearly, this feature can change everything for your business.
Video Conferencing Advantages
Travel Problems: Solved
Travel can certainly be an option for businesses operating in multiple locations, but there are so many unknowns and hazards in traveling that it may be wiser to switch to video conferencing for meetings and events. From unpredictable traffic patterns and car accidents to flight delays and documentation procedures, there are a number of steps you need to take to make sure travel is smooth and efficient, and even that isn’t guaranteed. Plus, you have the costs involved with gas, flight tickets, hotels, etc.
When you have access to business video conferencing services, these risks, delays, and hazards are reduced to “what time is best” and “how is our connection?” These issues are much easier to handle and far less costly, especially when you have the right IT infrastructure in place. As a result, you can experience fewer meeting postponements, higher attendance rates, more employee participation, and faster responses. In addition, meetings can be shorter and cover more without feeling like you spent so much on a trip for just a few hours of communication.
Shorter Decision Cycles
When you can hold international meetings without having to plan months in advance, your decision cycles become much shorter. Rather than having to wait for the meeting days and miles away for approval on ideas or final decisions, the meetings can be held whenever necessary, so your time to market is much faster.
Better Cooperation and Communication
Typically, multi-location companies use emails, phone calls, and instant messages to communicate ideas between executives, teams, and even clients, but your business might be missing out without face-to-face interaction. Without the opportunity to read facial expressions, interpret body language, and look at the same documents, your company might face internal misunderstandings, miscommunications, and lost business. With video conferencing, your employees and clients can view the same documents via file sharing and see the person or people that they are talking to, which keeps them more alert and focused on the discussion. As a result, your team will be able to complete projects faster and improve productivity.
When you have to send someone or even multiple people to another location for a meeting, you could be carving out a big chunk of your revenue. The flight or gas mileage, the hotel, and other travel expenses (car rental, meals, etc.) cut into your project budget when, today, they don’t have to. A video conferencing solution for your business can cost less than the travel expenses of one trip for one employee, and it’s a service that everyone in your company can use.
New Business Opportunities
If you want to expand your company – whether it is across the state, on the other side of the country, or on the opposite side of the world – collaborating with those satellite offices must be a priority. Video conferencing makes this expansion easier, as you don’t have to incur the costs of travel every time you need to have a companywide meeting. Plus, you can offer video chat for customer service calls, improving your customer satisfaction due to the improved communication. After all, video calling creates a more personal and familiar connection than traditional phone calls or emails, and people are more likely to trust and appreciate a face they can see rather than a disembodied voice on the phone.
What You Need to Do Before Setting Up Video Conferencing for Your Business
If you are considering adding video conferencing capabilities to your business, you need to make sure that it is going to work and work well. Determining any network improvements that are required, evaluating your equipment, and ensuring that using video conferencing will not interfere with other network activities are the first crucial steps to implementing a video conferencing solution. Then, you will need to make any necessary upgrades.
If you want to make sure you get the job done right, hire the experts! C1C has a vast amount of experience in IT infrastructure solutions, including business video conferencing solutions. We can take these first steps with you and help you determine what needs to be done to your IT infrastructure so you can realize all of the advantages of video conferencing services for your company. We’ll get your solutions up and running based on your budget and your timeline. Get in touch with our dedicated experts to schedule your free consultation by calling 855-TECH-C1C (855-832-4212) or by contacting us online.